Your QuickBooks Problem & How to Fix It

We pay heaps of your time serving to tiny business house owners to get their finances cleaned up and so as. Over the years, we have seen several similar accounting mistakes occurring over and all over again. QuickBooks are often unbelievably helpful–but providing you take full advantage of all of its capabilities and you recognize a way to set it up properly. Here’s a listing of the foremost common QuickBooks issues business house owners run into:


01.   Your Chart of Accounts is a Mess

To clean things up, we propose you cluster similar accounts along in parent-child relationships. attempt to keep it as easy as attainable. Too several accounts could be a dangerous sign. once you enter knowledge, confirm to enter it within the lowest level account instead of within the parent account.

  1. Your “Items” List is higgledy-piggledy

QuickBooks defines the product(s) you sell as “items.” Over the years, it is simple to only throw inventory anyplace and forget to stay amounts updated. Here’s a fast list of how to scrub up your things list:

  • Deactivate any things you not sell.
  • Make sure every item is properly labeled “inventory,” “non-inventory,” etc.
  • Double-check the number available.
  • Make sure you retain the prices for every item updated.
  • Tag every item properly with the right revenue and value accounts.

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  1. you are not victimization the acquisition Order System

Why not? Well, you are not alone. several business house owners fail to use this improbably useful system. Our suggestions:

  • Create a PO anytime you purchase the product from a vendor.
  • Make sure you receive product against a PO.
  • If you cross-check your PO report, you mustn’t have entries over one year recent.
  1. you are not adaptive Your checking account

This isn’t concerning manually coming into each dealing into QuickBooks. Rather, it’s concerning observation the transactions to form positive they are within the right place for the correct amounts.

  • Open the reconciliation module.
  • Go through every dealing (monthly).
  • Make sure every dealing hit the correct account and
  • That it cleared the bank.
  • Also, confirm nothing was incomprehensible or double-booked.
  1. you are not adaptive Your Credit Cards

Make sure you are victimization the reconciliation module for credit cards, loans, and different record accounts additionally. this can solidify your monetary statements and provides you a much better overall accounting of the health of your business.

  1. Incorrectly Applying Deposits to Invoices

When you open your assets once more report, and you see client balances with negatives that should not be there, you recognize you are most likely applying deposits incorrectly to invoices.

Every time you get paid by a client, you must be ready to receive that payment against the associate degree open invoice.

  1. Incorrectly Applying Payments to Bills

If you recognize you have paid a vendor, however the accounts due aging report say you continue to owe that vender, then you are clearly applying for payments incorrectly to your bills.

  1. Misusing the Undeposited Funds Account

If you are receiving payments from customers, however, your brokerage account is not increasing on your monetary reports, then you are most likely victimization undeposited funds incorrectly.

When you receive a client payment, open up the deposit module, batch checks along that you take to the bank, and record them mutually single deposit within the code.

  1. Your Report Settings are Incorrect

Make sure your report settings are set to your expectations. does one wish money or accruement reports?

Cash Reports: show you the money in/out flow of transactions at intervals in your company.

Accrual Reports: show you the general performance of your company.

  1. Your Preferences are not discovered properly

Here’s a listing of belongings you would possibly wish to regulate in your preferences:

  • Email templates
  • Finance charges for late client payments
  • Reporting choices
  • Default bank accounts for paying bills, receiving checks, etc.
  1. Forgetting to Lock a Closed amount

When you shut out a month or any amount, confirm to lock it in order that nobody will return and mess with the numbers.

  1. You Haven’t Created User Roles, Permissions, and Passwords

If there are people operating in QuickBooks at intervals your company, you will need to provide them every individual user logins, permissions, roles and passwords. this can offer you additional management and transparency concerning what happens at intervals your books.

  1. you are Deleting Transactions

QuickBooks dealings are all joined together–if you delete one transaction, you are dynamic different transactions that were joined to that. Before you delete a dealing, visit your controller.